CFO Analysis — Key Findings
December shows a seasonal anomaly: Only $515 in revenue but $70K in expenses, including a $43K year-end bonus. This is not operational and shouldn't be extrapolated — it's a one-time payroll event.
Cash position is strong and growing. Total liquid assets grew from $394K in January to $496K in December — a 26% increase. You're building a solid war chest.
Revenue is lumpy but trending up. February ($17K) and May ($24K) were notably light, while August ($178K) was a standout. This project-based volatility is normal for LA firms but worth watching — consider deposit timing and retainer structures.
Payroll is your #1 expense at $304K (49.8% of operating costs, 34.7% of revenue). This includes the December year-end bonus. Core monthly payroll runs ~$26-27K. Watch this ratio as you scale.
Chase credit card is a blind spot. $151K went to Chase credit card payments — 24.8% of all operating expenses — but this statement doesn't show what those charges are for. That's $12.6K/mo you can't categorize. Consider pulling Chase statements for a full picture.
Health insurance is significant at $4,429/mo ($45K/yr). Worth benchmarking annually. This is 7.4% of operating costs.
Transfers to savings/MM ($272K) show good discipline. You're consistently sweeping excess cash into higher-yield money market. Smart.
Top Recurring Expenses (Monthly)
Gusto Payroll & Taxes~$23,696/mo
Chase Credit Card~$12,409/mo
SelectHealth Insurance$4,429/mo
PennyWise (Office Rent)$825/mo
GMC Yukon Loan$744/mo
The Hartford (Insurance)~$256/mo
JCIT (IT Services)~$390/mo *not monthly
Bank Analysis Fee$10/mo
Business vs Personal Breakdown
Business Expenses$380,779 (71.3%)
Mixed (CC + Auto)$144,691 (27.1%)
Personal (Venmo, Macy's)$2,138 (0.4%)
Unknown$12,500 (2.3%)
Revenue Sources
Client Checks & Wires$596,195 (68.1%)
Intuit/QBO Payments$251,830 (28.7%)
Adjustments/Other$27,854 (3.2%)
Checks Written — Largest
Check2011 (2025-01-06)$21,000.00
Check2029 (2025-10-02)$6,881.15
Check2009 (2025-01-09)$6,800.00
Check2030 (2025-11-24)$3,120.00
Check2028 (2025-10-01)$2,249.10
Check2025 (2025-08-26)$640.00
Check2024 (2025-07-22)$442.07
Check153 (2025-11-14)$435.00
Check154 (2025-11-17)$425.00
Check2026 (2025-08-26)$359.97
Spending Anomalies & Notes
Feb revenue dip$17K (lowest month)
Aug revenue spike$178K (includes $101.5K wire)
Oct savings jumpSavings +$31K, MM +$123K
American Insurance (Apr)$8,651 one-time
Untagged $12.5K withdrawal (Sep)No description
Intuit/QBO fees$3,846 total (avg 1.5% of QBO revenue)